The Permanent Secretary's Office is the technical support body for the members of the summit and is in permanent contact with them through the national coordinators. It is also responsible for sending the corresponding information about its activities, collecting and receiving initiatives and observations via the same channels, calling meetings of coordinators and experts, if necessary, and remaining in close contact with the pro tempore secretary's office.The location of the permanent secretary's office is determined by the plenary council for a renewable term of four years. More specifically and in accordance with the current rules of operation, the permanent secretary's office has the following functions:
- Ensuring the regular organisation of the successive editions of the summit as agreed in each one and provided in these rules of operation.
- Permanently monitoring the fulfilment of the decisions, recommendations, projects and declarations adopted at each summit, coordinating or supervising, where applicable, the activities carried out by the ad hoc commissions constituted for the monitoring or preparation of technical projects related to specific decisions, recommendations, projects and declarations.
- Carrying out or supporting the procedures aimed at finding finance for the summit's projects, meetings and other activities.
- Helping the pro tempore secretary's office to organise each edition of the summit, providing information and support.
- Filing the documentation prepared at the summits and keeping a permanently updated list of the individuals appointed as national coordinators.
- Providing and maintaining an exclusive website of the Ibero-American Judicial Summit to provide open information about the summit's activities and results, as well as an exclusive work and communication area for the members.
- Setting up coordination mechanisms with the Ibero-American Summit of Heads of State and Government, which brings together the heads of state and government of Latin America and the Caribbean and the European Union, as well as with other conferences whose geographical scope or content coincides fully or in part with those of this summit or whose decisions may condition the objectives assumed as part of their projects, programmes or declarations.
Rules of operation
